Finance Associate

Finance Associate

Reigate, UK
Salary: £Competitive

The Role

Primarily responsible for the day to day accounting duties of Jellyfish Group entities as outlined below, providing regular support and feedback to the Group Finance Manager.

 

Jellyfish Purchase invoices

 

  • Creating new supplier accounts in the purchase ledger
  • Obtaining authorisation of invoices where required
  • Entering & coding purchase invoices accurately 
  • Running the Creditors Control Report
  • Accurately identifying the invoices overdue for payment
  • Making supplier payments on Barclays system
  • Creating and Amending Payment templates on Barclays
  • Resolving any ad hoc supplier queries
  • Check supplier statements for missed or unpaid invoices

 

Expenses

 

  • Conducting Training Sessions for new employees via PowerPoint
  • Obtaining monthly expenses from Directors
  • Checking expense forms for inaccuracies and relevant authorisation
  • Enter in Sage Purchase Ledger
  • Updating Mileage Spreadsheet
  • Updating Healthcare Spreadsheet
  • Updating Salary Costs

 

Oversee Credit Card Reconciliation

 

  • Downloading and filing from Barclays
  • Obtaining and filing receipts
  • Accurately coding purchases
  • Identifying where VAT can be reclaimed 
  • Entering reconciliations in Purchase Ledger
  • Filing reconciliations in relevant folder once authorised

 

Oversee Credit Control (supported by Finance Administrator)

 

  • Running the Aged Debtors Report
  • Sending Monthly Statements
  • Identifying overdue amounts and contacting clients by Email/Phone
  • Weekly Reporting to Group Finance Manager and Senior Leadership
  • Maintaining Weekly Cash Flow Reporting Spreadsheet

 

Banking

 

  • Logging in daily and entering receipts/payments into Sage 
  • Entering cheque receipts in Sage and banking daily
  • Create and update beneficiary templates within the online banking system
  • Bank Reconciliations for all entities with Jellyfish Group

 

Reporting & Management Accounts

 

  • Clear Suspense Account
  • Identify incorrect postings and correct where necessary
  • Produce Monthly Profit & Loss & Balance Sheet with schedules
  • Assist with monthly sales reconciliations through the stat sheets
  • Assist with Year End processes 
  • Maintenance of Fixed Assets, Prepayments & Accruals

 

Archiving and filing

 

  • Ensure all financial documentation is filed correctly
  • Prepare files and paperwork for financial inspections
  • Archive financial documentation

 

Implementing procedures and pro actively assist in process improvements

 

  • Maintain procedures & support process improvements relating to;
  • Purchasing
  • Expenses
  • Credit Control
  • Reporting

 

Other Duties

  • Providing support to staff and projects as required
  • Promotion of Jellyfish’s core values and Group culture
  • P&L analysis
  • Revenue management
  • Processing monthly Payroll Journal
  • Develop understanding of Group structure and intra-group billing

Experience Required

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